Do you know how many paper documents your employ-ees
produce? Likely more than you think. Despite a shift
towards online storage and a “paperless office,” a typical or-ganization
still generates about 1.5 pounds or almost 0.7
kg of wastepaper per employee each day, according to RBC, much
of which ends up tossed into recycling bins or scattered across of-fice
surfaces. But take note: some of the seemingly harmless loose
sheets and slips of paper that accumulate on desks, tables and by
the printers may unexpectedly put your organization and employ-ees
at risk of fraud.
HR professionals follow strict guidelines to protect confidential
employee information, such as social insurance numbers or health
insurance details. But in order to have a truly effective fraud miti-gation
strategy at your workplace, you need to cover all your bases.
This means establishing information security policies that apply
policies & procedures
to all sources of fraud or identity theft – including unexpected, ev-eryday
paper documents.
Human resources is responsible for handling many resumes
from hopeful job seekers. These documents contain a treasure
trove of personal information: an individual’s full name, home
address, personal email address and professional and academic
background. In the wrong hands, this information strengthens a
fraudster’s ability to steal an identity.
Take PowerPoint presentations as another example. While pre-sentation
decks are typically developed and delivered digitally,
there’s still a tendency to print and distribute hard copies to cli-ents,
customers or colleagues. Slide decks can be a prime source
of sensitive information about an organization’s finances or intel-lectual
property and there is no way to track where these printed
decks end up once you hand them out.
Lolostock/Shutterstock.com
Protect Your Employees and Your
Organization from Everyday Risk
ONE SIMPLE OFFICE POLICY CAN HELP SAVE YOUR ORGANIZATION FROM FRAUD
By Kevin Pollack
HRPROFESSIONALNOW.CA ❚ MAY 2017 ❚ 21
